XC Best Practices

Follow these best practices to give viewers an up-to-the-minute snapshot of the entries and results of your meet.

4 days before the meet

1. Create your meet in AthleticLIVE
2. If you are using HyTek Meet Manager, Configure HyTek to work with your meet.
3. If you are using Meetpro, Configure Meetpro to work with your meet.
4. If you are using Race Director, Configure Race Director to work with your meet.
5. If you are using RunScore, Configure RunScore to work with your meet.
6. If you are using the live scoreboard, configure it:
   • Results (2 Options)
     • Option 1 - Finish Only: Configure FinishLynx Scoreboard for XC
     • Option 2 - If you do splits or have cd > 350 athletes: Configure FinishLynx XC LIF Uploader
   • Running Time
     • Configure FinishLynx Running Time

HyTek

3 days before the meet

1. Distribute your meet link to coaches so they know where to get entries and results.

2 days before the meet

1. Upload teams. If you're using HyTek, this is important. There are three separate names for each team in HyTek: a long name, a short name, and an abbreviation. Uploading teams ensures that AthleticLIVE knows which three names are associated with each team.
2. Optionally upload rosters. Use competitor numbers to ensure that you never get truncated names from uploaded Hytek results.
3. Upload entries. Once you've uploaded entries, viewers can start setting up notifications.
4. Upload heat sheets as soon as they are available.
5. Upload a meet schedule at least 48 hours prior to the meet. This will allow people to see the order of events.
6. Configure automatic tweeting of the top 3 results in each event.

Before the meet starts

1. Re-upload entries and heat sheets to ensure any changes appear on AthleticLIVE.
2. Post flyers around the meet with your logo and a link to results. AthleticLIVE can create a flyer for you with 2 days notice.
3. Ask the announcer to say that results are available on AthleticLIVE.

During the meet

1. Upload results after every event is finished.
2. Ensure that your Web Preferences are set to include the data you want to show. Here's our recommended setup. Go to Run -> Preferences -> Web Real-Time to edit these settings.

Meetpro

3 days before the meet

1. Distribute your meet link to coaches so they know where to get entries and results.

2 days before the meet

1. Upload Events
2. Upload Teams and Rosters

During the meet

1. Upload Meetpro results after every event is finished. Click "Interfaces" -> "FTP Upload" -> "Publish" to send all results to AthleticLIVE

Race Director

3 days before the meet

1. Distribute your meet link to coaches so they know where to get entries and results.

2 days before the meet

1. Upload Events
2. Upload Teams and Rosters

During the meet

1. Upload results after every event is finished.

RunScore

3 days before the meet

1. Distribute your meet link to coaches so they know where to get entries and results.
2. Configure RunScore. This help doc contains info on how to upload events, rosters, and results

2 days before the meet

1. Upload Events
2. Upload Teams and Rosters

During the meet

1. Upload results

After the meet

• We can provide statistics upon request, such as
  1. Number of pageviews
  2. Number of people that viewed the site
  3. Number of messages sent
  4. Most Popular Pages
• If you noticed any bugs or have an idea for a new feature, contact us.