Uploading from HyTek without the Network plugin

This document explains how to upload entries and results to AthleticLIVE from HyTek without the $500 Network Plugin.

NOTE: This integration is in beta, and small issues may occur. If you notice any issues, please contact ben@athletic.net.

Background

The HyTek network plugin allows you to upload schedules, entries, and results from within HyTek. If you do not have the Network plugin, you can still upload data to AthleticLIVE, but it takes a couple more steps as described below.

Prerequistes

Uploading Data from HyTek

Upload Teams

Upload teams from HyTek. There are three separate names for each team in HyTek: a long name, a short name, and an abbreviation. Uploading teams ensures that AthleticLIVE knows which three names are associated with each team.

Create Entries File in HyTek

  1. Click “Reports” -> “Performance Lists”
  2. Select events. Or click “Select All” in the top left.
  3. Make sure your settings match the screenshots below. You can uncheck anything you like, but do not check any box that isn’t checked in the screenshot.
  4. Click “Create Report”.
  5. Save the file to a folder. We recommend creating an “AthleticLive” folder in your meet directory. (IMPORTANT: The file must use the default “.htm” extension)
  6. If the file already exists, click “Yes” to overwrite.

“Columns/Format” Settings

Configure the Columns/Formats tab on the Performance List export screen

“Include in Performance Lists” Settings

Configure the Include in Performance Lists tab on the Performance List export screen

Create Heat Sheets File in HyTek

  1. Click “Reports” -> “Meet Program”
  2. Select events. Or click “Select All” in the top left.
  3. Make sure your settings match the screenshots below. You can uncheck anything you like, but do not check any box that isn’t checked in the screenshot.
  4. Click “Create Report”.
  5. Save the file to a folder. We recommend creating an “AthleticLive” folder in your meet directory. (IMPORTANT: The file must use the default “.htm” extension)
  6. If the file already exists, click “Yes” to overwrite.

“Columns/Format” Settings

Configure the Columns/Formats tab on the Meet Program export screen

“Include in Meet Program” Settings

Configure the Include in Meet Program tab on the Meet Program export screen

Create Results File in HyTek

  1. Click “Reports” -> “Results”
  2. Select events. Or click “Select All” in the top left.
  3. Make sure your settings match the screenshots below. You can uncheck anything you like, but do not check any box that isn’t checked in the screenshot.
    1. NOTE: If in Meet Manager 4, you must select Event or Session under Sort order. Publication order won’t work.
  4. Click “Create Report”.
  5. Save the file to a folder. We recommend creating an “AthleticLIVE” folder in your meet directory. (IMPORTANT: The file must use the default “.htm” extension)
  6. If the file already exists, click “Yes” to overwrite.

“Columns/Style/Sort Order/Format” Settings

Configure the Columns/Style/Sort Order/Format tab on the Meet Program export screen

“Include in Results” Settings

Configure the Include in Results tab on the Meet Program export screen

Automatically upload files via AthleticLIVE Local.

Click here to download our middleware program, AthleticLIVE Local. When you do, we’ll approve within a few minutes.

AthleticLIVE Local will automatically upload entries and results to AthleticLIVE.

Install and setup

  1. Install the file you downloaded and open AthleticLIVE Local.
  2. Open a browser and go to localhost:8150. (For future meets, bookmark “localhost:8150”, not “localhost:8150/admin”)
  3. In the sidebar, click “Local Settings” and then “HyTek FTP”.
  4. Check the box titled “Check this box if you DO NOT have the HyTek Network plugin”.
  5. Enter the directory where you intend to save your files.
  6. Click “Submit”.
  7. Click “Choose Active Meet” in the left sidebar.
  8. Meets that have active upload protocols or dates within +-7 days will appear. Choose one and click “Submit”. It will take a few seconds.

The app will now be listening for .htm files in the directory you specified. If you turn off your computer, you must re-start AthleticLIVE Local and re-select the meet.

Putting it all together

During the meet, you will create the results file in HyTek every time you are ready to post new results. AthleticLIVE Local will automatically upload the file, and you should see the new results in a few seconds.


OLD AUTOMATED UPLOAD via WinSCP - Not recommended

Upload HyTek files to AthleticLIVE via FTP.

These instructions show how to upload files from WinSCP, our preferred FTP client. But these directions can be adapted for other FTP clients.

  1. Open WinSCP.
  2. Create a new session using the credentials given on your admin meet detail page. Make sure to select “FTP” as the file protocol
  3. Click “Save”
  4. Check “Save Password” and click “OK”. By doing this, you don’t have to enter your password in on every upload.
  5. You should see two windows within WinSCP. On the left is your local directory. On the right is the AthleticLIVE FTP directory.
  6. Change your local directory by clicking Ctrl+O or in the empty space next to the directory name. Select the folder in which you saved your HyTek files.
  7. You can upload in a couple different ways (If WinSCP prompts you to overwrite, choose “Yes”):
    1. Drag a file from the left window to the right window.
    2. Click on a file and hit F5.
  8. Depending on the size of your file, data will appear on AthleticLIVE within a few seconds to a minute.

Automated FTP Upload

WinSCP can automatically upload HyTek files every time you update them. Here’s how:

  1. In WinSCP, click “Ctrl+U” to open the “Keep Remote Directory up to Date” screen. (See “Keep Remote Directory up to Date” screenshot below)
  2. Make sure “Watch for changes in the local directory” points to the correct directory.
  3. Check “Use same options next time”. This ensures that if WinSCP closes for some reason, you don’t need to
  4. Click “Transfer Settings” (See “Transfer Settings” screenshot below)
  5. Set “File Mask” to “.htm” without the quotes.
  6. Click “Start”. If you are asked “Do you want to perform full synchronization of the remote directory first”, select “Yes”. This will upload .htm files you currently have in the directory

If you use this, you should never need to touch WinSCP during the meet. Just export from HyTek, and the results will get uploaded.

“Keep Remote Directory up to Date” Settings

Configure the Keep Remote Directory up to Date settings in WinSCP

“Transfer Settings” Settings

Configure the Transfer settings in WinSCP